654 Hambledon/Denmead Bus
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The categories of Student information that we process include:
This list is not exhaustive, for further details, contact the school Data Protection Officer.
The personal data collected is essential, in order for the school to fulfil their official functions and meet legal requirements. We collect and use Student information, for the following purposes:
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing Student information are:
In addition, concerning any special category data:
We obtain Student information via registration forms at the start of each academic year. In addition, when a child joins us from another school we are sent a secure file containing relevant information.
Student data is essential for the schools’ operational use. Whilst the majority of Student information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with GDPR we will inform you at the point of collection, whether you are required to provide certain Student information to us or if you have a choice in this.
We hold Student data securely for the set amount of time shown in our data retention schedule. For more information regarding our data retention schedule and how we keep your data safe, please view our Data Retention Schedule.
We routinely share Student information with:
We do not share information about our Students with anyone without consent unless the law and our policies allow us to do so.
Once our Students reach the age of 13, we also pass Student information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996. This enables them to provide services as follows:
The information shared is limited to the child’s name, address and date of birth. However where a parent or guardian provides their consent, other information relevant to the provision of youth support services will be shared. This right is transferred to the child / Student once he/she reaches the age 16.
We will also share certain information about Students aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996. This enables them to provide services as follows:
Data is securely transferred to the youth support service via a secure file transferring system and is stored within local authority software.
For more information about services for young people, please visit our local authority website.
We are required to share information about our Students with the Department for Education (DfE) either directly or via our local authority for the purpose of data collections, under:
All data is transferred securely and held by DfE under a combination of software and hardware controls, which meet the current government security policy framework.
For more information, please see ‘How Government uses your data’ section.
Under GDPR, parents and Students have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the school Data Protection Officer. You also have the right to:
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.
If you would like to discuss anything in this privacy notice, please contact Mr. M Bamford, Data Protection Officer on 023 9225 9214 or email email@example.com.
The Student data that we lawfully share with the DfE through data collections:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
Much of the data about Students in England goes on to be held in the National Student Database (NPD). The NPD is owned and managed by the Department for Education and contains information about Students in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department.
It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The law allows the Department to share Students’ personal data with certain third parties, including:
More information about the Department’s NPD data sharing process.
Organisations fighting or identifying crime may use their legal powers to contact DfE to request access to individual level information relevant to detecting that crime. Whilst numbers fluctuate slightly over time, DfE typically supplies data on around 600 Students per year to the Home Office and roughly 1 per year to the Police.
For information about which organisations the Department has provided Student information, (and for which project) or to access a monthly breakdown of data share volumes with Home Office and the Police please visit the following website: https://www.gov.uk/government/publications/dfe-external-data-shares
To contact DfE: https://www.gov.uk/contact-dfe